After You Have Been Admitted

Welcome to Rice University!

The following information and resources will help you prepare for the coming academic year and ease your transition into graduate school.  

Click on the section titles for more information or download a PDF version of this checklist.


Save the Date

Fall 2017 Graduate Orientation
Mandatory
Wednesday, August 16, 2017
8:30 am - 7 pm, Alice Pratt Brown and various other locations
 
Mandatory for International Students
Monday, August 14, 2017 - Tuesday, August 15, 2017
 

 

Get Connected  More information

 

Before You Arrive  More information

 

Moving to Houston  More information

 

After You Arrive  More information

      • Check in with your department and attend your graduate program’s orientation
      • Pick up your Rice ID
      • Attend the required Lab Safety training on August 17th
      • File your payroll information as soon as possible
      • Register for classes on ESTHER beginning August 17th
      • Pay your bills via ESTHER by September 11th

 

Information for International Students  More information

 

Resources for Graduate Students

 

 


Get connected

    • Have a question? Contact your program's graduate coordinator!
        • Your graduate coordinator will be able to help you resolve any of the issues that may arise before and after your arrival.



 

↑ Back to Top

 


Before you arrive

    • Activate your NetID, ESTHER account, and Rice Email as soon as possible
        • You should receive an email from graduate@rice.edu that contains your ESTHER login and Rice Email information to the email address given on your application.
            • Use your student ID number and the unique link in the email to set up your ESTHER account and NetID.  This link may only be used once, so be certain to remember your ESTHER pin after it has been reset.
        • ESTHER
            • ESTHER is the web application for students, faculty, and staff that allows you to access your academic records, course schedules, register for classes, pay bills, view financial aid, address and contact updates, and other tools.
            • Log into ESTHER to update your address and emergency contact information and affirm the Honor Code.
        • NetID 
        • If you have not received information regarding your ESTHER login by May 31st, please contact your graduate coordinator for assistance.

    • Check your Rice Email regularly
        • Your Rice Email is your official means of communication with the university. Read all emails from your graduate coordinator and graduate@rice.edu regularly.
            • Access your Rice email online at webmail.rice.edu.
            • If you prefer another service, set your Rice email to forward to another email address using WebSieve at ricemail.rice.edu.

        • All new, full time graduate students are required to submit a Health Data Form (HDF) to Student Health by July 1, 2017.
            • Please, have your physician complete and sign the form, and mail it back to Health Services (Rice University Student Health Service, 6100 Main Street, MS-760, Houston, TX 77005, USA). Keep a copy for your records.

    • Register for or waive Rice Student Health Insurance by September 1st
        • All students are required to have health insurance coverage.
            • Open Enrollment for Rice Student Health Insurance for Fall 2017: July 10th – September 1st
            • If you currently have health insurance with another plan, you may waive Rice student insurance by demonstrating comparable insurance coverage. Please, review the waiver requirements.
            • To register for or waive Rice Health Insurance, log on to http://studenthealthinsurance.rice.edu. You will need your Rice student ID number to complete the process.

    • Complete required online trainings by October 1st
        • Online trainings must be completed before October 1st (fall matriculants) and February 15th (spring matriculants).
        • It is recommended that these be completed prior to arrival, if possible.
        • A $75 late training fee will be assessed if training requirements are not met by October 1st. Students will not be able to register for a second semester until these trainings have been completed.

    • Submit your final transcripts by October 1st
        • After your most recent degree is conferred, request your previous institution to send an official transcript showing degree conferred directly to your department coordinator by October 1st (fall matriculates) or February 15th (spring matriculates).
        • A $75 late fee will be assessed if your final transcript is not submitted by October 1st. You will not be able to register for a second semester until your previous degree is verified.

 

↑ Back to Top

 


Moving to Houston

    • Plan on arriving by August 15th (Domestic Students) or August 13th (International Students)


    • Apply for Graduate Housing by April 30th
        • Rice University offers housing to full-time, currently registered Rice University graduate students and graduate students who have been accepted and will begin their enrollment in fall 2017.
        • Rice Graduate Housing has two apartment complexes located near campus. Furnished apartments are available in a variety of floor plans with internet and cable included. Each location also offers shuttle service to campus and local shopping.
        • The Graduate Housing application is available online. Incoming first-year graduate students (including international students) are given the highest priority.
        • For more information, please visit the Rice Graduate Housing website.
        • The deadline to apply for Graduate Housing is April 30, 2017.


    • Apply for a parking permit, if necessary
        • Visit parking.rice.edu to learn about parking options on campus.
        • To purchase a parking permit, log on to ESTHER.
        • Permits can be picked up after you arrive from the Parking Office, located in the Central Garage below the Jones School of Management.  Hours are 7AM-5PM, Monday-Friday.

 

↑ Back to Top

 


After you arrive

    • Check in with your department and attend your graduate program’s orientation. 
        • Your graduate coordinator will be able to answer any questions you may have upon arrival. Make sure to attend your graduate program’s orientation.

    • Pick up your Rice ID
        • ID cards are obtained in the lobby of the Rice campus police department. Hours are 7AM-5PM, Monday-Friday.

    • Attend the required Lab Safety training on August 17th
        • Lab Safety Training is required for all new graduate students in the School of Engineering, School of Natural Science (except Mathematics and Statistics), and any student working in a laboratory.
        • Contact your graduate coordinator if you have questions about attending the training.
        • For more information about Lab Safety, visit http://safety.rice.edu/.

    • File your payroll information
        • Complete the following as soon as possible in order to receive your stipend.
        • Submit your I-9 Form
              • The Payroll Office is located in the Memorial Hermann Plaza (6400 Fannin St.), Suite 2650 (26th floor). Hours are 10am – 4pm, Monday – Friday.
          • Submit your W-4 Form
              • Students have the option to compete Form W-4 and submit to the Payroll Office. If you do not submit a W-4 form to Payroll, you will be taxed at the highest rate – single status with zero withholding allowances.
              • Download a W-4 form here.
          • Set up Direct Deposit in ESTHER
              • To enter your direct deposit information in ESTHER, navigate to “Employee” > “Pay Information” > “Direct Deposit Allocation”.
              • If you do not set up direct deposit, you will be issued a pay card with USA Bank.  We no longer process paper checks.

      • Register for classes on ESTHER beginning August 17th
          • Registration for all new graduate students for Fall 2017 will take place on Thursday, August 17, 2017. Please, consult with your department on your planned course of study prior to registration.
          • To register for classes, log into ESTHER and go to “Student Services and Account Information” > “Registration”.
          • The last day to add classes is September 1, 2017.

      • Pay your bills via ESTHER by September 11th
          • After you register for classes, you may receive an email notice of your new account statement. To pay any outstanding balances or enroll in a payment plan, visit the Bill Payment Suite in ESTHER.
          • Bill Payment Suite
              • View your account balance and payment history, enroll in a payment plan, set up e-Refunds, and set up authorized users.
              • To access the Bill Payment Suite, log into ESTHER and go to “Student Services and Account Information” > “Account Summary - Pay My Bill - Bill Payment Suite”.
              • Follow the Bill Payment Suite Step by Step Instructions here.
              • Tuition and required fees for Fall 2017 are due Monday, September 11, 2017*.
              • *This deadline only applies to new students that register after August 1, 2017. For continuing students or those that register prior to August 1, the deadline to pay outstanding balances or enroll in a payment plan is August 10, 2017.

      • Master's Students: Check your degree progress
          • Master’s students may monitor their degree progress using Degree Works in ESTHER. Degree Works enables students to evaluate academic progress towards graduation and allows them to quickly and easily identify which requirements have been satisfied, and which requirements are outstanding.
          • To access Degree Works, log into ESTHER and go to “Student Services and Account Information” > “Degree Works”.
          • For more information about Degree Works and step-by-step instructions, visit https://registrar.rice.edu/students/degreeworks. 

    ↑ Back to Top

     


    Information for International Students


      • Contact OISS directly for questions regarding your VISA


     

    ↑ Back to Top